• How To Apply For An Indian Visa From The UK: The Easiest Step by Step Guide

How To Apply For An Indian Visa From The UK: The Easiest Step by Step Guide

If you want to stay in India for longer than one year, then an e-visa will not be appropriate for you.  This article is going to explain step by step, in-depth, how to apply for an Indian visa from the UK. I have a similar post on how to apply for an Indian visa from the USA. I am from the USA so wrote that post as I did my own application and my boyfriend, Ben, is from the UK so he wrote this post as he applied and took care to show you every single step so you won’t make any mistakes. This post is golden! Thanks, Ben!

This complicated paper visa application is if you coming to India and want a visa longer than one year. If you are going for less, you need an e-visa which is valid up to one year. Disregard everything below if you only need a one year visa or less and go to this blog post which tells you everything you need to know about the e-visa application process. 

How To Apply For An Indian Visa From The UK For a Long-Term Stay – By Mailing it in or Appt. at Embassy, Visa Cost, and Visa Processing Time

In the UK, the Indian Embassy outsource their visa process to VFS. This website can be quite confusing so this guide has been written to help you navigate through the difficulties.

A long term tourist visa will allow you to have a visa to enter India between 1 and 5 years with multiple re-entries. The visa lets you stay in India for a maximum of 180 days per trip. If you want a 5-year visa, Biometric information will be collected at the VFS Centre. You cannot apply for a 5-year visa by post.

In the UK there are two methods of applying for a long term Indian Tourist visa: by appointment in person and by post.

  1. Through Appointment at a VFS Visa Centre in the UK– Currently located in the following locations: London (Goswell Road, Hounslow, Birmingham, Edinburgh, Manchester, Belfast, Bristol, Bradford, Newcastle, Cardiff, Liverpool, Leicester, and Glasgow. Here are the location and contact details for each centre. Please read Step 1, Page 1, Indian Mission of this guide to make sure you select the correct mission during the application process. The mission you select during the application form is not the mission you will be making an appointment at! Yes, confusing!
  2. By Post in the UK– This option is available however VFS advise you to make the application via appointment to avoid any inconvenience/delay. Postal applications are known to take 2-3 weeks longer than an appointment. VFS will also take no responsibility for your passport.

If you physically can’t make an appointment but you know a friend/family member that can visit a VFS Centre an authorisation letter can be submitted authorising them to submit your application on your behalf. The link for the authorisation letter is here.

Cost of Indian Visa For UK Citizens

The cost depends on the duration/length of the tourist visa, below is a table taken from the VFS site showing the current long term visa costs (as of 5th July 2017).

How To Apply For An Indian Visa From The UK

Select the following link to learn more about the options of Indian visas for UK citizens. Indian Tourist Visa Options to UK Citizens

Indian Visa Processing Time for UK Citizens

Processing times vary for each application, it is typically between 3-5 business days, you will also need to add some time for your passport and visa to be sent back to you. If you are collecting the passport and visa from the centre, then this is typically faster.

How To Apply For An Indian Visa From The UK – Starting the Application

Step 1- Click through to the Online Visa Application

Page 1- Visa Application

Select Country– United Kingdom

How To Apply For An Indian Visa From The UK

Indian MissionPlease read carefully

If you live in Scotland you must Select “UK- Edinburgh” as Mission, while filling the online application form. When booking the appointment you can select Edinburgh or Glasgow.

If you live in:

Birmingham, Durham, Humberside, Isle of Man, Isle of Scilly, Manchester, Shropshire, Yorkshire (North), Lancashire, Midlands (West), Staffordshire, Yorkshire (South), Leicestershire, Northumberland,  Cleveland, Yorkshire (West), Lincolnshire, Cheshire, Tyne and Wear, Cumbria and Derbyshire, Merseyside, Nottinghamshire and Warwickshire.

You will need to select “UK- Birmingham”,* as Mission while filling the online application form, appointments can then be booked the offices in Birmingham, Leicester, Manchester, Liverpool, Bradford, and Newcastle

If you live in any other part of the UK, including the counties mentioned above, you can book appointments at any of the 2 offices in London (Goswell Road and Hounslow), Bristol, Cardiff, and Belfast.

If you want to do a postal application please select UK-London. Visa applications by post can be made as long as it less than a 5-year visa duration. ALL applicants requiring a 5-year tourist visa will need to make an appointment application as biometric information is required (fingerprints and photo).

Insert- DOB, Email, Date of Arrival

Select- Tourist Visa and select purpose that best matches your trip.

Page 2- Applicant Details Form

Applicant Details- Complete all fields for the person wishing to obtain a long term Tourist Visa, for Citizenship ID No insert- NA.

Passport Details- Insert the details of the person wishing to obtain a long term Tourist Visa.

Click Save and Continue (orange button)

How To Apply For An Indian Visa From The UK

Page 3- Applicants Address/Family Details/Marital Status/Occupation/Military Experience

Applicants Address Details – Present Address and Permanent Address, if they are the same tick the box.

How To Apply For An Indian Visa From The UK

Family Details– Father and Mothers Name, Nationality, Place of Birth (Town), Country of Birth.

Marital Status– Single or Married, provide details if married.

Parents/Grandparents Pakistan Nationals or Belong to Pakistan Area– If yes provide information.

Profession/Occupation of Traveller– Present Occupation (select from list), Employer/Business Name, Address, Past Occupation, if any, Military Services (Yes/No- if yes provide details)

When this section of the form is complete, click Save and Continue (orange button) at the bottom of the form.

How To Apply For An Indian Visa From The UK

Page 4- Details of Visa, Previous Visa Information, Countries Visited in 10 Years, SAARC Countries, References

All applicants requiring 4 years or less can make a postal application.

After deciding the duration of your visa, complete the first section of the form.

Places to be Visited– Insert places in India planning to visit into box one and two if required. Of course, if you change plans once in India, it’s not a big deal. At least get the flying into and out of destination on there.

Duration of Visa– Please insert the duration in months- so 1 year would be 12, 1.5 years would be 18 etc.

No of Entries– This means how many times you can re-enter India, as there is no cost difference between single and multiple entries, its best to select multiple unless you know you will only travel to India once whilst the visa is active.

Port of Arrival- Please insert the Airport/Sea Port city you are planning to enter India, eg Mumbai.

Expected Port of Exit- This is not a mandatory field but if you know, please enter the airport or port you have booked to leave India.

How To Apply For An Indian Visa From The UK

Previous Visa/Current Visa- If you have had or have an Indian Visa please provide the details required.

Other Information– List countries you have visited in last 10 years.

SAARC Countries– If you have visited any of these countries in the past 3 years select Yes and fill in the details- Afghanistan, Bangladesh, Bhutan, India, Maldives, Nepal, Pakistan, Sri Lanka.

Reference –

  • India- This would be a known reference if you have one in India if you don’t use your hotel/accommodation as a reference.
  • UK- This can be anyone you know who can act as a reference for you in the UK.

When finished click Save and Continue (Orange Button)

Page 5- Upload Passport Photo

Choose File– Select the Choose File button first, then a window will open, find and select your passport photo image file, it must be in JPEG format and be no larger than 1mb in size. The image should 350 pixels (width) and 350 pixels (height). It should be a recent front-facing photograph with white background, do not scan your passport image and use this, it should be a new passport style photo.

The application is liable to be rejected if the uploaded photograph is not clear and as per specification.

Upload Photo– After choosing the file to upload, click the orange Upload Photo Button.  This will take you to the resize screen.

How To Apply For An Indian Visa From The UK

Page 6- Resize and Select Photo

Resize and Select- A preview of the JPEG passport photo you uploaded will appear in the left-hand box, with your mouse select the area of the photo showing your whole face and white background when happy click the orange Save and continue button.

How To Apply For An Indian Visa From The UK

Page 7- Review Passport Photo

If happy with the photo select “Save and Continue” if not happy select “Upload Image Again” and if you’re getting frustrated Save and Temporarily Exit or use the hassle free service!

How To Apply For An Indian Visa From The UK

Page 8- Review and Confirm Application

Review the form and make sure all information is completed and accurate, the visa could get rejected if this is not the case. If happy please select Verified and Continue button at the bottom. If you want to make changes select Modify.

How To Apply For An Indian Visa From The UK

Page 9- Confirmation

Now your application has been confirmed!

If you will be carrying out a postal application there is no need to Book an Appointment, unless you are applying for a 5-year visa and biometric data is required.

Click the Print Form (orange button), the completed application will then automatically download a PDF, into your Downloads folder.

Click Book Appointment to proceed to the next step.

*Make a note of your Application ID (Starting with GBRL) you will need this to pay the visa fees online.

How To Apply For An Indian Visa From The UK

If you click Book Appointment you will be taken to this screen: Select the UK Mission you inserted in the application form, then select- Get Appointment.

How To Apply For An Indian Visa From The UK

At the time of writing this guide, the Get Appointment button was not working. Don’t worry if this is still the case keep on reading!

Step 2- Complete Declaration Form/Insert Passport Photo and Sign Printed Application Form

Declaration Form

The next step is to go to this link and download and print, complete and sign the Declaration Form, which looks like this:

How To Apply For An Indian Visa From The UK

Application Form

Print out the application form that was downloaded from the Indian Visa site. Make sure you have 2 passport photos that is 2 inches/5cm by 2 inches/5cm and glue one to the form, the second will be inserted in the envelope. Sign the box below the passport image box. The passport photos must be 5cm by 5cm.

Make sure to also sign the second page at the bottom, this should match your signature, all signatures should be the same as in your passport.

How To Apply For An Indian Visa From The UK

Step 3- Book Appointment/Make Payment

Go to this link

Page 1

Insert your Application ID Number (GBR)

Insert Passport Number used for Application

Click Retrieve Application Button

How To Apply For An Indian Visa From The UK

Page 2- Re-Confirm Details

Once you have clicked Retrieve Application you will be taken to this screen.

How To Apply For An Indian Visa From The UK

For Postal Applications

Mode of Submission- Please select Sent by Royal Mail SDE

Submission Centre- Hounslow London will automatically be selected.

Mode of Delivery- You have two options, you can either select IVAC provided Secured Mail Envelope and pay for VFS to return your passport with visa inserted OR

You can insert return self-addressed special delivery envelope with your application. If so select Self-Provided Royal Mail Special Delivery Envelope.

For Appointment Applications

Mode of Submission- In Person at the Application Centre

Submission Centre- Select the Mission that is closest to you, not the Mission you put in the application form!

Mode of Delivery- You have three options, you can either select IVAC provided Secured Mail Envelope and pay for VFS to return your passport with visa inserted OR

Collect in-person from the Application Centre OR

You can select return Self-addressed special delivery envelope with your application if so select Self-Provided Royal Mail Special Delivery Envelope.

Visa Details

Please make sure you complete the following:

Visa Category- This should show Tourist Visa

Visa Duration- Please select the duration of the visa you are applying for- this must match what you inserted on the application.

No of Entries –For Single select- S, For Multiple select M and Triple select T. This must match what you inserted into the application form.

SMS Service- You can sign up to an SMS update service for a fee of 1.44GBP, if you don’t remove the tick from the box.

Photo Upload Service– Un tick this box as you are already providing 2 passport photos.

Finally, Click the Save Button.

Book an Appointment

Now go to the Appointment Menu and select the New Appointment Option.

How To Apply For An Indian Visa From The UK

A new window will appear showing a calendar, select a date that is suitable for you highlighted yellow:

How To Apply For An Indian Visa From The UK

You will then be taken to a screen that allows you to select the time of the appointment and confirm. When you are happy with the Date and Time select confirm. Make sure to have all your documents ready for this appointment. The next stage is to pay for the Visa online.

How To Apply For An Indian Visa From The UK

Click the Home option in the top left-hand corner of the screen.

Make Payment

After going back home you need to go to the Top Left of the Page and go to Visa Fee & Pay Details, and select Fee Details and Payment:

How To Apply For An Indian Visa From The UK

You will then see the payment summary below:

How To Apply For An Indian Visa From The UK

If the amount looks correct click Continue and you will be taken to a Payment Confirmation Screen, click Submit.

How To Apply For An Indian Visa From The UK

You will then be re-directed to a payment screen that looks like this, insert your payment information and click Pay Now.

How To Apply For An Indian Visa From The UK

When Payment has been confirmed a receipt will be generated, save this and print it. This will be inserted into your Application envelope.

Step 4 Final Stage- Prepare Your Application

Now you are ready to take your application to the appointment you have booked or post your application. Just make sure you have the following in one envelope:

  1. Printed Application Form that has been signed on Page 1 and 2, with one 5cm by 5cm Passport Photo glued to the Application Form.
  2. A second 5cm by 5cm Passport Photo inserted into the envelope.
  3. Your completed Declaration Form signed and dated.
  4. Your Passport inserted in the envelope.
  5. A Royal Mail pre-paid return signed delivery envelope inserted (if you selected this option), do not include if you selected for VFS to return your passport and visa.

For postal applications seal the envelope and mark it to:

Houslow Application Centre Address

Indian Visa and Consular Application Centre

The Vista Centre

First Floor – Part A Block

50 Salisbury Road



All visa applications by post must go to the above address.

That is it! You’ve finished your application. I hope this article on how to apply for an Indian visa from the UK made this a breeze for you. Thanks to Ben for taking the time to do this for all my UK readers!

For more tips on India, I have a whole section but think you should start with tips on booking a flight here, the best cheap travel insurance for India, your India itinerary, and your budget. If you want to cut to the chase, you can buy my India guide ebook which is a whopper of a book at 100,000 words (basically a novel) and will plan your trip from A to Z covering the best of India in all the coolest towns for every age and budget. Read more about what’s in the book and buy it here.

If you want to check travel insurance while you’re thinking about it, get a quote in the box below:

Pin this for later!


About the Author:

Rachel Jones left a career in nursing and lived on the beaches of Goa, India for the five years. Now she lives in Mexico where she gives advice on the 40+ countries she’s visited in the last 10 years. She’s the author of two India travel e-books: Guide to India and Insider’s Guide to Goa. Her blog, Hippie in Heels, like its name, is a contradiction combining off-beat adventurous places with glamorous and bespoke travel. Hippie in Heels has been featured in ELLE, Marie Claire, Grazia, and Cosmopolitan magazines. She’s a writer for Bravo TV.


  1. Jules July 11, 2017 at 10:52 pm - Reply

    Thank you so much for writing this incredibly helpful ‘how to’. I’m about to go through the visa process for long term travel through India and fingers crossed using your step by step, it should be a breeze – thanks :)

    • Rachel Jones July 12, 2017 at 2:12 am - Reply

      Sooo glad you saw this and I hope it helps you! I know it took Ben a long time to go through all this and perfect it!

      • Jules July 23, 2017 at 11:18 pm - Reply

        Thanks Ben also! If obtaining 1 year multi entry visa, would a couple of weeks trip to Sri Lanka around the 180 days mark count as leaving India and allow me straight back into India afterwards to continue with remaining 180 days? – Thanks :)

        • Rachel Jones July 24, 2017 at 4:12 am - Reply

          Jules, there are specific guidelines on how many days you have to leave and I cannot remember offhand! I think it’s all on their site :)

  2. Cat October 8, 2017 at 12:37 am - Reply

    Rachel and Ben, thank you so much for this, just finished my application and couldn’t have done it without this guide! Just wanted to add to this my experience with the VFS office in Bristol – they were strict as to how the printed photo looks. It must be with a completely white background with no shade, and your head and shoulders both need to be in the pic, not cropped in too much. Took me a couple of photo booth trips before my application could be accepted. Thanks again!

    • Rachel Jones October 8, 2017 at 11:08 am - Reply

      Thanks for sharing Cat! That will help people for sure :)

  3. Charlotte October 27, 2017 at 11:20 am - Reply

    I was tearing my hair out at the visa process until I read this… thanks so much for posting!

    I’ll add (for anyone having the same problem) that I couldn’t pay online straight after submitting the application. I kept getting an error message saying ‘passport number and GBR number don’t match’. I was quite concerned because I knew everything was correct, but the guy on the helpline rather huffily told me that of COURSE it didn’t work, because 24 hours needed to pass first.

    That info was nowhere on the site *facepalm*. But sure enough I was able to pay the next day.

    Now waiting for the shiny new visa to arrive :D

  4. Kathryn December 12, 2017 at 12:13 am - Reply

    One of my friend was trying to get an Indian visa but he failed. I think this article will help him a lot. Thank you.

  5. […] find a more detailed guide than this online. If you are from the UK, check out my article how to apply for an Indian visa for UK citizens where my English boyfriend documented another detailed step by step guide. This post is updated […]

  6. […] can assure you there will be follow ups to this list of travel to India tips and advice. I’ve lived here for years now, and I’m still learning more and more […]

  7. […] Longers than 60 days? These posts will help you with a visa: US Citizens and for UK Citizens […]

  8. Mike Walton August 3, 2018 at 6:26 pm - Reply

    Very useful. if I take an I phone photo and attach to online application, do I then have to print the same photo as a 2inx 2in to take to appointment or can I use a photo booth to get a different photo?
    I am visiting by cruise ship 5 different ports so assume I need a multiple entry 1yr tourist visa. Mike

  9. Paul September 14, 2018 at 12:33 am - Reply

    Any advice for applying from the UK with an Irish passport – I’m duel nationality – it seems really confusing and they never answer the phone or answer emails properly.

  10. Optimystery October 25, 2018 at 6:21 pm - Reply

    A couple of things to watch out for.
    If you include the word “Media’ anywhere on your application then at the least you will be required to write a supporting letter that states you are not a journalist. I included the name of my Ltd company and had to do this.
    If you are in a rush you can get seen pretty quickly by turning up at 830am (London) without an appointment. There is no proper queue system and even though the place was already full, I was seen within 10 mins.

  11. Danny November 6, 2018 at 1:50 pm - Reply

    Thanks Rachel & Ben for all the very helpful information in your blog and in the e-book. I have my visa for my upcoming trip to Rajasthan and Gujarat but I have a question: my visa, which is valid for one year, states that “registration within 14 days of arrival in India is required for visas valid for more than 180 days”. I’m not planning on staying in India for more than 180 days, but does this mean that I have to register? If yes what is the process? I am very confused by the small amount of information available on this subject!

    • Rachel Jones November 6, 2018 at 8:52 pm - Reply

      No, you do not. you have to leave in 180 days so if you are planning on overstaying for some reason you need to go tell them (they can offer an extension sometimes but this is RARE and even when they do, when you leave india you’ll face issues and sometimes get blacklisted)

  12. Nia November 9, 2018 at 2:47 pm - Reply

    Thanks so much Rachel and Ben, this is so helpful! I’m heading to Goa at the end of Jan and will be doing my application online and booking an appointment in Liverpool. Will I need to send off my passport before my appointment or do I take it with me at the time of the appointment? Thank you for your help x

    • Rachel Jones November 10, 2018 at 2:25 am - Reply

      Nia, since you are going in person for an appointment you just take it with you!

  13. Natalie November 29, 2018 at 9:59 pm - Reply

    Hey! I’ve managed to navigate away from the print page and go straight to booking appointment and it closed my application and now I can’t access it to print it… HELP!!

    • Rachel Jones November 29, 2018 at 10:15 pm - Reply

      Did you write down the application number? With that you can re-access it – but without if you’ve exited out you might have to start over!

  14. Semra Panahova December 8, 2018 at 4:23 am - Reply

    Hi, thank you very very much for all the information about India. I applied online thru indianvisaonline.gov.in and they sent me online “Visa” saying that all approved. Did i do somethings wrong? Or do i still need to make an appointment etc. Thanks, Semra

    • Rachel Jones December 8, 2018 at 9:21 pm - Reply

      The online visa is for the 60 day visa, this mail-in visa is for longer stays in India.

  15. Lucia Hendricks February 8, 2019 at 6:09 pm - Reply

    Hi Rachel,

    This article was so helpful. Thank you so much! I have colleagues travelling out there for business reasons. Would they get a business visa and is it possible to get a multiple entry business visa?


  16. Hannah March 19, 2019 at 5:15 pm - Reply

    Hi Rachel,

    My sister and I will be staying in India for less than 60 days but can’t use the e-visa as we are flying from Udaipur to Cochin at some point during our stay – is that right?

    We therefore need to do the normal online tourist visa and make an appointment in person. We are leaving for India on the 23rd July. Is it too far in advance to fill out the form at get the visa now? Should we wait until a few weeks before we want to go? or can we do it as far in advance as we like?

    Thank you so much for the article, it’s been really helpful!


Like the Article? Leave a Reply